Go With the Flow

How to still get great swag during ongoing Covid complications

Covid has certainly disrupted many aspect of life… work, school, travel, dining, entertainment, even healthcare.  Sadly, swag is no different!  Between stock issues, production disruptions, shipping delays, and higher prices, it’s tempting to just assume it’s too much to tackle right now.  But here are some pro tips on how to make swag still feasible (and even easy!) during such a difficult time.

1. PLAN AHEAD- in the past, we have worked some serious miracles when it came to in-hands dates.  There was even one order that we produced AND delivered in the same day for a customer that was in an emergency!  Sadly, those days are LONG gone.  We now have very limited options even for 24-48 hour rush, and those options have more restrictions and higher fees.  Additionally, standard production times are longer, as suppliers battle staffing shortages.  Your best option is to PLAN AHEAD.  Most suppliers are currently at a 7-10 day production after art and order approval, plus shipping.  So we encourage everyone to give themselves a good 3 business weeks to have access to the largest variety of options.

2. BE FLEXIBLE WITH YOUR CHOICES- stock issues have meant that everyone has to be a little flexible with the products they choose.  We highly recommend that you have a few backup choices so that if an item is out of stock, you have a second, third, and sometimes even a fourth choice to fall back on.  It’s better to identify these “alternates” when you’re making your initial product selection so that no time is wasted making new selections if an item is out of stock.  We are also really happy to help you find items!  If you’re able to provide us with a budget, quantity, and deadline, we can pull together a selection of items that we know are in stock to meet your needs.

3. BUDGETS MAY NEED TO CHANGE- as we’re sure you’re feeling at the grocery store, hardware store, car dealership, etc., prices are going up.  Worldwide supply chain issues means demand is outpacing supply, and labor shortages means that the cost to produce any goods is higher.  So naturally, the price to the end user is higher as well.  This is important to keep in mind, as your dollar may not go as far as it did on the same products even just a few months ago.  That doesn’t mean you can’t get a good value though!  We can help you find items that haven’t seen such a large price increase, and we can certainly help you find items that are produced closer to you to cut down on shipping costs. 

4. WHEN IN DOUBT, REACH OUT- if time has gotten away from you, or you need something very specific, it doesn’t mean we absolutely CAN’T come through with what you need!  It’s always best to ask, but know that we are doing everything we can to meet needs, without setting unrealistic expectations or making promises we can’t keep.  If we feel confident we can meet a deadline or get a product, we’ll do it!  But if we don’t feel totally sure, we’ll definitely tell you… and then suggest some other options that might still work.

Now is a GREAT time to start planning for spring and summer events, when hopefully germs, quarantines and cancelled activities won’t be such issues.  Give us a call or email us today to let us get started on helping you plan!

sales@barefootswag.com http://www.barefootswag.com

866-247-4320

Event In A Box Ideas for Your Upcoming Event

With COVID-19 still impacting the US and the globe, events are probably going to look a little different for a while. Gone are the tradeshows that take days to walk! Gone are the team-building death drops where you trust your co-workers to catch you falling backwards (okay, those were terrifying even without COVID!). And gone are large, in-person conferences full of energy, collaboration, and idea sharing (not to mention hugs, handshakes, and passing out goodies). So now what? Enter the world of virtual and limited contact events, and all that comes with it!


Many event organizers have shifted their events to an online format, whether that be Zoom, Google Meeting, Go-to Meetings, etc. These platforms have provided a fairly user-friendly way to engage “attendees” and sometimes even do “breakout sessions” so attendees can hone in on the topics that most interest them. Others have decided to do limited-contact events with lots of social distancing and limited personal interaction.
Either way you go, an important (and often highly anticipated) part of any event is the SWAG! People love walking away with something to remember the event by, whether that’s a tshirt, drinkware, or something as simple as a sticker. But with this new environment of social distancing and hyper-awareness of germs, how do you facilitate that? Enter: EVENT IN A BOX!


Getting the coveted swag into your attendees’ hands can happen in two ways: for fully virtual events, drop-ship a swag kit full of goodies to each registered attendee (or a selected number of them) OR for limited contact in-person events, hand out the swag kits at the beginning or end of the event to limit the need for hand-to-hand contact. Either way, we’ve got you covered, and here are some great ideas!

PRE-DESIGNED SWAG KITS


One of the easiest options would be a pre-curated swag kit, either in a box, bag, or some other functional packaging. This will typically consist of a few pre-selected items and offer an opportunity to logo each, including the packaging. Who doesn’t love an event tshirt? With the Hanes® T-Shirt And Sunglasses Combo Set With Custom Box, you can get a logoed shirt and sunglasses, packaged neatly in a custom box.

T shirt & Sunglasses coordinate with a custom printed box for your event to hand out or direct mail.

Or how about setting your attendees up for a successful meeting with a Conference at Home Kit , which includes everything they’ll need for a virtual conference, including a tumbler, notebook set and wireless earbuds!

This kit offers a choice of colors to coordinate with your virtual event logo or sponsor colors

Ever thought of doing a virtual lunch and learn? This Throwback Lunch Kit would be the perfect way to send a theme-related gift to your attendees. It includes retro tin lunchbox, collapsible bowl, and utensil kit with a carabiner. And the best part? When folks do return to the office, they’ll have something to remember you by, as this functional set will get used over and over again!

This fun retro lunch box provides a fun kit for a virtual lunch and learn.

This is just a tiny sampling of all the different pre-made kits that are available. We can suggest other options based on your budget, theme, needs, etc. And if we can’t find a pre-curated kit that fits, we can always do a custom kit!

CUSTOM KITS


As the heading implies, we can create custom kits that are tailored specifically to exactly what you need. Some applications of this might be:

– Virtual or limited contact tradeshows where you offer each sponsor/exhibitor the chance to include an item

– Virtual company meeting where you want very specific items included that tie in with the meeting theme

– When the other curated kits just aren’t conveying your message

The most visual part of the custom kits is the packaging, and we have LOTS of options for that. You could do a stock bag, such as the Glacier Tote Bag and fill it with all of your goodies.

Tote bags are a useful way to package your event swag, sponsor materials and print items.

A totally custom box, complete with grid insert and paper fill is another option for a retail-inspired look. This is especially nice when you have vibrant or intricate logos that really speak to your brand recognition. These boxes can be decorated on just the outside, or for a really special look, we can also decorate the inside.

Custom printed boxes allow for creativity in your packaging
To really capture attention and increase the perceived value, add a custom print on the inside of the box.

They come in a variety of stock shapes and sizes, or we can offer a custom sized box. And of course, there’s always the option to do just a plain, stock box, which does help to cut down on cost for projects with a tighter budget.


HYBRID KIT


So what if there’s a stock kit you like, but there’s an item or two you’d like to add? Not to worry! We can always start with one of the pre-designed kits and add to it. Some modifications may have to be made if the packaging isn’t large enough to accommodate the additional items, but together we can find a solution that works! Visit our Event Page for more ideas.

Whatever your needs, we’re sure we can help! Give us a call or email us to get started.

866-247-4320 sales@barefootswag.com

http://www.barefootswag.com