Event In A Box Ideas for Your Upcoming Event

With COVID-19 still impacting the US and the globe, events are probably going to look a little different for a while. Gone are the tradeshows that take days to walk! Gone are the team-building death drops where you trust your co-workers to catch you falling backwards (okay, those were terrifying even without COVID!). And gone are large, in-person conferences full of energy, collaboration, and idea sharing (not to mention hugs, handshakes, and passing out goodies). So now what? Enter the world of virtual and limited contact events, and all that comes with it!

Many event organizers have shifted their events to an online format, whether that be Zoom, Google Meeting, Go-to Meetings, etc. These platforms have provided a fairly user-friendly way to engage “attendees” and sometimes even do “breakout sessions” so attendees can hone in on the topics that most interest them. Others have decided to do limited-contact events with lots of social distancing and limited personal interaction.
Either way you go, an important (and often highly anticipated) part of any event is the SWAG! People love walking away with something to remember the event by, whether that’s a tshirt, drinkware, or something as simple as a sticker. But with this new environment of social distancing and hyper-awareness of germs, how do you facilitate that? Enter: EVENT IN A BOX!

Getting the coveted swag into your attendees’ hands can happen in two ways: for fully virtual events, drop-ship a swag kit full of goodies to each registered attendee (or a selected number of them) OR for limited contact in-person events, hand out the swag kits at the beginning or end of the event to limit the need for hand-to-hand contact. Either way, we’ve got you covered, and here are some great ideas!


One of the easiest options would be a pre-curated swag kit, either in a box, bag, or some other functional packaging. This will typically consist of a few pre-selected items and offer an opportunity to logo each, including the packaging. Who doesn’t love an event tshirt? With the Hanes® T-Shirt And Sunglasses Combo Set With Custom Box, you can get a logoed shirt and sunglasses, packaged neatly in a custom box.

T shirt & Sunglasses coordinate with a custom printed box for your event to hand out or direct mail.

Or how about setting your attendees up for a successful meeting with a Conference at Home Kit , which includes everything they’ll need for a virtual conference, including a tumbler, notebook set and wireless earbuds!

This kit offers a choice of colors to coordinate with your virtual event logo or sponsor colors

Ever thought of doing a virtual lunch and learn? This Throwback Lunch Kit would be the perfect way to send a theme-related gift to your attendees. It includes retro tin lunchbox, collapsible bowl, and utensil kit with a carabiner. And the best part? When folks do return to the office, they’ll have something to remember you by, as this functional set will get used over and over again!

This fun retro lunch box provides a fun kit for a virtual lunch and learn.

This is just a tiny sampling of all the different pre-made kits that are available. We can suggest other options based on your budget, theme, needs, etc. And if we can’t find a pre-curated kit that fits, we can always do a custom kit!


As the heading implies, we can create custom kits that are tailored specifically to exactly what you need. Some applications of this might be:

– Virtual or limited contact tradeshows where you offer each sponsor/exhibitor the chance to include an item

– Virtual company meeting where you want very specific items included that tie in with the meeting theme

– When the other curated kits just aren’t conveying your message

The most visual part of the custom kits is the packaging, and we have LOTS of options for that. You could do a stock bag, such as the Glacier Tote Bag and fill it with all of your goodies.

Tote bags are a useful way to package your event swag, sponsor materials and print items.

A totally custom box, complete with grid insert and paper fill is another option for a retail-inspired look. This is especially nice when you have vibrant or intricate logos that really speak to your brand recognition. These boxes can be decorated on just the outside, or for a really special look, we can also decorate the inside.

Custom printed boxes allow for creativity in your packaging
To really capture attention and increase the perceived value, add a custom print on the inside of the box.

They come in a variety of stock shapes and sizes, or we can offer a custom sized box. And of course, there’s always the option to do just a plain, stock box, which does help to cut down on cost for projects with a tighter budget.


So what if there’s a stock kit you like, but there’s an item or two you’d like to add? Not to worry! We can always start with one of the pre-designed kits and add to it. Some modifications may have to be made if the packaging isn’t large enough to accommodate the additional items, but together we can find a solution that works! Visit our Event Page for more ideas.

Whatever your needs, we’re sure we can help! Give us a call or email us to get started.

866-247-4320 sales@barefootswag.com


Recognizing Graduating Seniors

In a previous post we talked about ways to recognize graduates when commencement ceremonies have been cancelled. You can read that post here. In that blog we started the creative thought process on ways to use signs to recognize students and some ideas for direct mail pieces. Today we are highlighting some graduation themed swag ideas.

Adding the graduate’s name to any item creates a meaningful keepsake- who doesn’t love something with their name on it? Items like pens, drinkware, bags and more can feature the school name, the mascot, Class of 2020 design, a class quote or more then be personalized with each graduate’s name. Contact us for ideas that fit your budget and timeline.

Add the individual graduate’s name to items to create a treasured momento.

“The tassel was worth the hassle” seems to have special meaning for the class of 2020 who had to finish out their senior years with distance learning and home school. Fun items that fit the tassel theme are fitting giveaways. Small items like these tassel key tags can fit into a small envelope for easy and inexpensive mailing as well. Need more tassel ideas? We can put those together for you.

Tassel themed items are great keepsakes.

Food is always an appreciated gift, especially in a graduation themed container. From small items like these mortarboard containers of candy or cookies printed with school name and year. We can also print the school name on a variety of tins that fit any budget. We can help you get creative with the design and packaging to make your gift unique and memorable for the graduate.

This Moarterboard shaped box houses delicious truffles and the box can be used after the candy is gone for other treasures.

Stuffed animals- especially if it matches the school mascot- work well for all graduates from pre-school up to college. Owls and bears work overall for graduation themes, but let us do a search to see if we have an animal that will match your school mascot.

Many schools, especially private schools, Colleges & Universities often have a picturesque campus or iconic buildings. Featuring a full color pictures on items such as drinkware, coasters or bluetooth speakers. There are a variety of items that we can add your picture to, either directly on the items or on the packaging, such as this coaster set below. Contact us for ideas that will fit your budget and needs.

Call or email us today for ideas to help congratulate and recognize your graduates. We can also help you with packaging and direct mail if you need those services to help get your items out to all the Class of 2020.

http://www.barefootswag.com sales@barefootswag.com